Sealed Bids are requested by Cherokee County Board of Commissioners, through its Office of Capital Projects, for the construction of New Holly Springs Park, located on Hickory Road, Holly Springs, as indicated on the Location Plans; this Project has been approved and funded as a part of Cherokee County’s Parks, Recreation and Green Space Bond passed by the citizens of Cherokee County in November 2008.
The address of the site for the proposed new park is approximately 2659 Hickory Road, Holly Springs. There is a chain-gate and a gravel/dirt road entrance immediately to the left of the occupied home at 2749 Hickory Road.
Bids will be received by the Cherokee County Procurement & Risk Management Department, Cherokee County Administrative Complex, 1130 Bluffs Parkway, Canton, GA 30114, telephone (678) 493-6000, until 2:00 p.m., local time on March 26 2014, and thereafter opened and read aloud.
All Bidders are advised that access to the Cherokee County Procurement & Risk Management Department is restricted and controlled. Accordingly, a representative of the Cherokee County Procurement & Risk Management Department will be present at the Main Lobby Entrance of the County Administrative Complex, located at 1130 Bluffs Parkway, Canton, GA 30114 to physically receive each bid submitted by any interested Bidder. To be considered a valid and responsive Bid submitted by the date and time set forth by these Bidding Documents, the representative of the Cherokee County Procurement & Risk Management Department must have received and physically hold the Bid by the time and date set forth. Thereafter, all interested Bidders are invited to attend the opening and reading of the submitted Bids at a location within the County Administrative Complex as determined available by the representative of the Cherokee County Procurement & Risk Management Department.
THIS WILL BE A BID OPENING AND READING ONLY. No determination as to the most responsive Bid, from the most responsible Bidder will be made until a thorough evaluation has been conducted by Cherokee County; including receipt and evaluation of any additional information, of any kind, from any Bidder(s).
No bid may be withdrawn after the closing time for the receipt of bids for a period of ninety (90) calendar days.
All Bidders and other interested parties are advised that review and approval for award of the work of this Project will be phased. First, all bids will be tabulated and reviewed by Cherokee County and the project consultants for completeness, accuracy and conformance to the bidding requirements of the project and Cherokee County. Next, the respective bids will be reviewed with representatives of the City of Holly Springs for review of the submitted bids, and for determination of the selection and approval of which Additive Alternate(s) can be selected and added to the Base Bid Proposal amount, based upon availability of funds under the allocated budget. Thereafter, the City of Holly Springs shall approve by a vote the City Council, at its next regularly scheduled public meeting, the recommended Base Bid and selected Additive Alternate(s) amount, and recommend approval by the Cherokee County Board of Commissioners. Finally, the Cherokee County Board of Commissioners shall approve at its next regularly scheduled public meeting, the Base Bid and selected Additive Alternates amount recommended by the Holly Springs City Council.
Following approval action by the governmental bodies above, the Notice of Award Letter shall be sent to the recommended apparent low Bidder/Contractor for execution of the Cherokee County Construction Agreement, and return with all required bonds, insurance and other forms and attachments. Upon acceptance of these bonds, insurance and other forms and attachments, the Cherokee County Construction Agreement shall be executed by Cherokee County, returned to the contractor and the formal Notice to Proceed issued to commence the project.
Additional information regarding this Invitation for Bids, or how to obtain a copy of these Bidding Documents, may be obtained through Cherokee County’s web site at www.cherokeega.com, unless otherwise posted.
Work to be done: The work to be performed consists of:
Construction of a new passive park for the City of Holly Springs, including a restroom building, parking lot, playground, pre-fabricated pavilion, pre-fabricated pedestrian bridge, site-constructed wooden pedestrian boardwalk, natural surface and concrete trails, utilities and all other amenities and infrastructure shown in the contract documents.
All work shall be performed according to the requirements of the construction project manual, drawings and specifications prepared by the Project Architect Engineer.
The Instructions to Bidders, Bid Information and Forms, Project Manual, Specifications, Drawings, Bid Bond, Performance and Labor & Material Payment Bond requirements and other Documents related to the bidding and construction of the Work of this Project may be examined at no cost at the following locations:
By contacting the Project Engineer for PDF plan download via FileShare:Foresite Group, Inc.5185 Peachtree Parkway, Suite 240Norcross, GA 30092770.368.1399Megan Keel, Administrative Assistantmkeel@fg-inc.net
If there are any questions or issues regarding access to the PDF plans, please contact: Erica Madsen, PE Senior Project Manager firstname.lastname@example.org
ALL requests for documents by any interested party or Bidder must be filed through the Project Architect or Engineer for the interested party or Bidder to become a documented Planholder-of-Record. All information regarding the Bidding of this Project, including the issuance of any and all Addenda will be issued ONLY through the County’s web site, as noted above, or through the Engineer’s FileShare site, as noted and described above. Each and all interested Bidder, or other interested parties, are fully responsible for the downloading and printing of all bidding and design documents, for the preparation and submittal of a Bid Proposal, as set forth and required by the Bidding Documents of this Project.
ONLY FULL & COMPLETE SETS OF BIDDING DOCUMENTS WILL BE ISSUED. NO PARTIAL SETS OF BID DOCUMENT WILL BE ISSUED. No exceptions will be made to this requirement.
A Pre-Bid Conference will be held at the project site, at the address indicated above, at 10:00a.m., on March 5, 2014; followed by a tour of the site.
PRE-PROPOSAL CONFERENCE: MANDATORYRespondents are strongly encouraged to attend the Pre-Proposal Conference. Each respondent is required to have visited the project site. The respondent’s representative to have visited the site shall hold a senior management or construction position within the respondent’s proposed project team. Documented attendance at the Mandatory Pre-Bid Conference by such a single representative of the interested Bidder/Contractor, in the name of the firm that will sign and submit the Bid Proposal, shall meet this requirement for having visited the project sites.
Contractors interested in making a submittal for this project that are required to attend the Mandatory Pre-Proposal Conference that arrive more than fifteen (15) minutes after the published starting time for the Mandatory Pre-Bid Conference at the designated location tour will not be allowed to submit a proposal for this project. It is currently anticipated that the Mandatory Pre-proposal Conference to visit the project site will run in the range of one, maybe two hours.
Representative(s) of each Bidder/Contractor must be present for the entire period of the Mandatory Pre-Bid Conference.
Confirmation of attendance during the Mandatory Pre-Bid Conference by the times set forth and required will be documented by signature to the Formal Attendance Form controlled by the County. All interested Bidder/Contractors are encouraged to arrive early and to sign the Formal Attendance Form for the Mandatory Pre-proposal Conference. Only one person from each interested Consultant is required to sign the Formal Attendance Forms, and that person must be the attendee for the entire Mandatory Pre-proposal Conference.
All interested parties, including members of the general public are also invited to attend. Those other parties attending for “Information Purposes ONLY” may be required to sign a separate Attendance Form, and are not required to attend the entire meeting. Bidders/Contractors attending the Mandatory Pre-Proposal Conference to become eligible to obtain and submit a Bid Proposal are solely responsible for signing the correct attendance form not later than the time set forth above.
BONDS:BID BOND: Each bidder shall submit with its Bid Proposal a Bid Bond in an amount not less than five percent (5%) of the submitted base bid amount. For additional information regarding Bid Bond requirements, please reference Section 00410 BID BOND REQUIREMENTS.
PERFORMANCE AND LABOR & MATERIAL PAYMENT BONDS: The successful Bidder will be required to furnish to Cherokee County Performance and Labor & Material Payment Bonds, each in the amount of one-hundred percent (100%) of the Contract Amount, within ten (10) calendar days of the written notice of award of the contract by Cherokee County. The required Performance and Labor & Material Payment Bonds shall be issued by a Surety Company licensed to do business in the State of Georgia and listed in the Department of the Treasury Circular 570, latest edition. The Surety Company shall have an A.M. Best Company minimum rating of "A" with a financial size of VII s" or better. Additional information regarding submission of the Performance and Labor & Material Payment Bonds requirements are more fully explained under SECTION 00610 PERFORMANCE AND LABOR & MATERIAL PAYMENT BONDS REQUIREMENTS. All interested Bidders are encouraged to carefully review these bonding requirements prior to submitting a Bid for consideration by Cherokee County.
All other required Contract Documents, including, but not limited to execution of acknowledgement of the contract assignment, execution of the Construction Agreement, and the furnishing of all required insurance forms, certificates and polices, must be fully completed and executed by the assigned Contractor and his/her Surety, and submitted to Cherokee County within the required time period, for review and approval by Cherokee County, and its legal and insurance counsel, before execution of the Construction Agreement by Cherokee County, for issuance by Cherokee County of the written Notice to Proceed.
Contractor’s Qualifications Statement Form: Each Bidder shall submit with their Bid a properly executed and signed Contractor’s Qualifications Statement form, as set forth under SECTION 00860, CONTRACTOR’S QUALIFICATIONS STATEMENT, including an audited and reviewed financial statement less than twelve (12) months old. In addition, in conducting its review of all or any Bid submitted, Cherokee County may require all or any Bidder to furnish additional or supplementary evidence, satisfactory to Cherokee County, that the Bidder and its proposed sub-subcontractors, vendors and suppliers, if any, have sufficient means, capacity and experience in the type(s) of work called for to assure Cherokee County of completion of the contract in a satisfactory manner.
The Project will be administered by Cherokee County through its Capital Projects Office.
CHEROKEE COUNTY RESERVES THE SOLE RIGHT TO REJECT ANY OR ALL BIDS, TO WAIVE INFORMALITIES AND TO RE-SOLICIT BIDS.
Issued By: Cherokee County Capital Projects Office, throughCherokee County Procurement & Risk Management DepartmentCherokee County Administrative Complex1130 Bluffs Parkway, Canton, GA 30114Telephone (678) 493-6000